How to use the IMPORTS function

Note: Only an Administrator can create a new user.

Click the Admin button on the top right of the screen:

Then click on the Imports menu item on the left.

Clicking Imports will display the following screen:

Imports allows you to perform the following 4 key functions:

Organization with Person

Organization's AOI

Import Person

Import Jobs

Organization with Person

When you select the "Organization with Person" you are presented with the following screen:

The Download Template will download a file that can be used as the template for the data that you wish to import into the service, carefully fill in the required fields and save this file. 

Click the "Choose File" button and locate and select the file that you would like to import.

Click the "Upload" to commence the upload process.

Organization's AOI

When you select the "Organization AOI" you are presented with the following screen:

It is really important to use the "Download Template" because it details the exact format that the system is expecting to receive from this AOI import process. Once you have downloaded the file and populated it with the details for your Organizations AOI you can click the "Choose File". Please select your file and click the "Upload" button.

Import Person(s)

This is the option where you can Import many users at the same time from within your Organization.

It is important to use the "Download Template" option so you can sure to create a file to upload with all of the correct fields populated. Once you have populated the file select the "Choose File", select your file and click "Upload" to commence the Import process for your users.

Each of your users will be sent an Activation email where they are required to provide a Username and Password to be able to gain access to the system.

Import Jobs

Importing Jobs will likely be a more common process that you use when importing data into the system.

The Job Import screen looks like this:

The file types that you can import are either:

• ESRI Shape Files (SHP)
• MapInfo Files (TAB)
• Keyhole Markup Language (KML)

Each of these files include a geometry for each individual Job as well as Metadata as per the required fields of information needed by the system. It is important to understand this metadata structure before importing a file.

The below explains the required fields you need in the file you import: